Programming Admin Assistant

About the job

ABOUT THIS ROLE

We are seeking a highly organised and enthusiastic Programming Admin Assistant to support the Programming team across multiple events and venues. This role involves managing artist contracts, assisting with event advancement, and coordinating logistics for various performances and activations. The ideal candidate is detail-oriented, highly organised, and capable of handling multiple tasks in a fast-paced environment.

ABOUT US

Untitled Group is Australia’s largest independent music and events company, and the team behind festivals including Beyond The Valley, Wildlands, Ability Fest, and Pitch Music & Arts. Beyond our flagship festivals, we also work across artist touring, artist management and operate a booking agency.

Our purpose is to create unforgettable experiences that leave a lasting, positive impact on people’s lives. By joining our team, you’ll play a direct role in bringing that purpose to life. Based in Cremorne, we’re a professional yet fun-loving crew. Perks include Monday team lunches on our rooftop (a chance to catch up after the weekend), weekly run club, monthly wellness activities (think massages and yoga), and host monthly ‘Yarn Ups’ where we have open conversations exploring a range topics around diversity, inclusion, and social impact.

And of course, you’ll have the opportunity to attend the very festivals and events we create.

HERE’S WHERE YOU’LL BE SPENDING YOUR TIME

• Assist with day-to-day administrative tasks, including drafting and tracking artist contracts, communicating with artists, and supporting event logistics and advancement.
• Help prepare and issue contracts for artists, venues, and partners, ensuring they are accurate and comply with event agreements.
• Support contract and document management by working with key stakeholders (e.g., Artist Management, Production, and Marketing) to ensure requirements are met and deadlines are followed.
• Assist in coordinating logistics for event-related expenses, including artist travel, production costs, and vendor payments.
• Help generate event and artist documentation, such as rider forms, technical requirements, and performance schedules, ensuring all necessary information is collected and shared with relevant teams.
• Provide support in tracking event progress, including timelines and budgets, and assist in identifying discrepancies or potential issues.
• Support the improvement of administrative processes by helping to implement more efficient systems and tools.
• Collaborate with various teams to ensure smooth event execution and maintain compliance with event contracts and artist requirements.
• Assist with internal event reviews and audits by helping prepare documentation and responding to any queries.
• Work with cross-functional teams, including programming, operations, and artist liaison teams, to ensure coordination across all event activities.
  

WHAT YOU BRING

• Experience in event programming, administrative support, or a related field, ideally within the music, events, or entertainment industry is desirable.
• Basic understanding of contract management and familiarity with legal terminology.
• Some knowledge of event operations, including artist management and live events, and an eagerness to learn the logistics involved in large-scale productions and performances.
• Familiarity with the Australian and international music/events landscape, with an interest in learning more about the unique administrative and logistical needs of the industry.
• Proficiency in Microsoft Office (Excel, Word) and experience with project management platforms (e.g., Asana, Monday.com); experience with contract management systems is a plus.
• Strong attention to detail, good organisational skills, and a willingness to approach event coordination and problem-solving with a proactive mindset.
  

STRENGTHS, SKILLS & ATTRIBUTES

• Strong organisational skills with attention to detail and the ability to assist with managing event logistics and artist contracts.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment, with a willingness to learn how to manage pressure effectively.
• Clear communicator who is eager to collaborate with internal teams and external stakeholders, including artists and event partners.
• Comfortable using digital tools, including Microsoft Office (Excel, Word) and project management platforms (e.g., Asana, Monday.com), with a desire to further develop skills in contract management systems.
• Passion for music, live events, and the creative industries, with flexibility to assist during non-standard hours when required to support event activities.
  

We value diversity and we believe that our uniqueness makes us stronger. We encourage humans from diverse and/or minority backgrounds to express their interest. We believe in creating a working environment where individuals are able to bring their full self to work and are valued for their unique contribution.

Applications must be submitted via this advertisement. Resumes will not be accepted at our office.