Executive Assistant

EXECUTIVE ASSISTANT TO MANAGING PARTNERS (MATERNITY LEAVE - 6 MONTH CONTRACT)

We're seeking an energetic and experienced Executive Assistant with exceptional organisational skills to join our team on a temporary maternity leave contract. You will provide support to our four Managing Partners, each of whom requires varying levels of assistance. We need an efficient, confident, and highly skilled career EA who can seamlessly adapt to our dynamic environment. If you thrive in a fast-paced setting and have a proven track record of excellence, we'd love to hear from you.

ABOUT YOU

You are a well-experienced EA who has held roles partnering with senior management. You have worked in complex, multi-faceted businesses and enjoy a role with variety. You are happy working in a modern, busy office environment; and you know how to manage the balance between connection and confidentiality. This role requires extraordinary communication skills, and an innate ability to influence others.

ABOUT US

Based in Cremorne, we are a professional but fun-loving outfit. We work hard - this is a job where change is a constant and we are focused on delivering value to our customers. In addition to an above-market rate salary, you will access benefits including professional development opportunities, team mental health workshops, we shout lunch on Mondays and yes...you have the opportunity to attend festivals and events!

HERE’S WHERE YOU’LL BE SPENDING YOUR TIME:

• Provide high level, efficient and professional support to four Managing Partners
• For one Managing Partner: manage emails, taking appropriate action and drafting responses
• Conduct regular standups and WIPs with Managing Partners (varying cadence) to maintain workflow
• Manage and maintain Managing Partners’ calendars
• Coordinate domestic and international travel & accommodation arrangements
• Coordinate and prepare meetings, including planning, attending, minute taking and reporting, and completing follow up actions
• Act as a point of contact for the Managing Partners and manage correspondence
• Prepare and format of reports, business papers and presentations
• Ad-hoc research and project work as required
• Submit Managing Partners’ expenses in line with company procedure
• Develop close and effective working relationships with a range of stakeholders internal and external to the company
• Undertake other tasks/projects as requested
  

YOU’RE ALL ABOUT:

• Experience working as an EA with Senior Management
• Exceptional networker
• Warm, engaging and firm communicator
• Incredible attention to detail
• Inclusive collaborator, you bring everyone along for the ride
• Professional approach to work
• Outstanding organisational skills
• Strict appreciation for confidentiality
• Ability to minute take and report following meetings
• Ability to use initiative and forward plan
• A flexible, committed and sensitive approach in response to changing business requirements
• Copywriting, design, data analytics skills (nice to have, but not mandatory)
• Melbourne-based
  

Untitled values diversity and nurtures the uniqueness of our team and the individuals who make us stronger. We encourage candidates from diverse and/or minority backgrounds to express your interest. Our team is excited to share our experience, share our space and share the mic. We believe in creating a working environment where each individual is able to bring their full self to work and is valued for their unique contribution.